Administrative Assistant/Receptionist
Back to Current Opportunities
Voice Systems Engineering, Inc. (VSE), an industry leader since 1989, brings entertainment and social networking services to the telephones and computers of customers across North America. Our expert and social networking platforms, utilizing voice, mobile and web based technology, have grown exponentially in popularity and revenue over the years. As a company, we are driven to develop additional platforms and identify exciting new markets and opportunities for diversifying our family of service brands.
Essential Duties and Responsibilities:
- Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate's voice mailbox when the associate is unavailable.
- Greets and directs visitors to the company.
- Will take and retrieve messages for various personnel.
- Provides caller with information such as company address, directions to the company location, company fax number, company website, and other related information.
- Receive, sort and forward incoming mail. Maintains and routes publications.
- Keep track of postage and postage machine/meter.
- Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
- Assists in ordering, receiving, stocking and distribution of office supplies.
- May also assist with other related clerical duties such as photocopying, faxing, filing and collating.
- Track and send out birthday and anniversary announcements. Keep inventory of gift cards.
- Travel arrangement and use and track travel points.
- Set up and order lunch for meetings.
- Attends and takes notes for executive team meetings.
- Assists executive team with administrative tasks.
Requirements:
- Possession of a high school diploma.
- 1+ year of relevant experience and/or training, or equivalent combination of education and experience.
- Possession of strong organizational skills.
- Excellent verbal and written communication skills. Possess exceptional interpersonal communication skills.
- Ability to work independently on assigned tasks as well as to accept direction on given assignments.
- Proficient in Microsoft Word, Excel and Outlook.
The above noted job is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectation of his/her position. As the nature of the business demands change so, too, may the essential functions of this position.
VSE offers a competitive salary and bonus incentive program along with an excellent benefits package including medical, prescription, vision, dental, group life, short/long term disability insurance, 401K with company match, vacation, sick and floating holidays. We promote a flexible and healthy work/life balance with a company fitness center on our premises. Our work environment is creative, exciting, and fun.
If you are interested in applying for this position, please contact:
Human Resources
VSE, Inc.900 Wheeler Way Suite A
Langhorne, PA 19047
Email jobs@vseinc.com